Renewal Advisory helps UK companies review SaaS, IT and supplier renewals before they sign, challenging price increases, unused licences, weak terms and avoidable cost with a clear commercial negotiation strategy.
Renewal Advisory was built for UK companies that face the same commercial challenges as large enterprise procurement teams, but without a dedicated specialist to challenge what lands on the desk at renewal time.
Every engagement is led directly by me. No associates. No subcontractors. You speak to the person doing the work.
SaaS and software renewals are often approved under time pressure, with limited usage data, unclear ownership and little commercial challenge. Vendors know the deadline is close, switching feels difficult and internal teams are busy. The result is higher pricing, unused licences, weak terms and contracts that no longer reflect what the business actually needs.
Vendor uplifts are often presented as standard or unavoidable. If they are not challenged before approval, the increase becomes the new baseline for future years.
Licences, seats or modules can quietly remain in the renewal even when usage has dropped, teams have changed or the business no longer needs the full scope.
Auto-renewals, notice periods, uplift clauses and weak exit terms can lock the business into higher costs and reduce negotiation leverage later.
Designed for CFOs, founders, IT leaders and finance teams who need a sharper commercial view before committing to software spend.
Once scope is agreed and the mutual NDA is signed, share the renewal pack: contract, proposal, pricing, invoices, usage data and deadline.
*No confidential document review before NDA signature.
Receive a concise commercial view of risks, savings opportunities and negotiation angles.
Use the negotiation pack to challenge the vendor and protect budget before the renewal is approved.
Renewal Advisory is built for software-heavy companies that need procurement-level challenge without hiring a full-time software procurement specialist.
The spend may not fall below last year, but the business avoids an unnecessary increase before signing.
The annual cost is reduced through licence removal, scope correction, better pricing or commercial renegotiation.
Every renewal is different. Fees are scoped after a short review of the vendor, annual renewal value, timeline, licence complexity and level of support required.
A concise commercial review of one SaaS or software renewal before you approve or sign. Best when you need clarity on pricing, usage, risk and negotiation opportunities.
A deeper review with a clear negotiation position, vendor challenge points and recommended counterproposal. Best for material renewals where the value justifies stronger commercial challenge.
Hands-on support through the renewal process, including commercial strategy, negotiation preparation and savings validation. Best for complex or high-value software renewals.
Microsoft 365 renewal proposed at 22% above prior year. Seat count had not been reviewed since original contract. Usage data showed 31 inactive licences.
Renewal agreed flat. 31 licences removed. First-year saving and cost avoidance: £18,400.
Salesforce renewal proposed at 18% increase. Pricing not benchmarked in two years. Auto-renewal clause had a 45-day opt-out window the client was unaware of.
Increase reduced to 3%. Improved exit terms negotiated. First-year cost avoidance: £22,800.
Managed services contract renewal proposed with 15% uplift and expanded scope the client no longer required. No internal procurement resource to challenge it.
Uplift removed. Scope corrected to actual usage. Break clause added. First-year saving and cost avoidance: £34,500.
Scenarios are based on composite real-world renewal situations. Client details are not disclosed.
THE PROCESS
From first look to final outcome — five steps through a real engagement.
Renewal Advisory is led by a procurement and commercial negotiation specialist with 15+ years of experience across complex UK and Ireland organisations.
We focus on pricing, usage, supplier leverage, negotiation logic and commercial value. Formal legal advice should be obtained from qualified legal counsel where required.
Book a 15-minute initial call if you are facing a SaaS renewal, software proposal, price increase, licence expansion or contract extension and want to understand the risks, savings opportunities and negotiation angles before committing.